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Tips to a Successful RFSO Response
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Tips for Achieving Success in Responding to a Kinetic GPO RFSO
TIP #1
Thoroughly read the RFSO and all Exhibits in their entirety to ensure your understanding. If anything is unclear send your question in writing to the RFSO contact person by the question deadline noted in Bonfire.
Thoroughly read the RFSO and all Exhibits in their entirety to ensure your understanding. If anything is unclear send your question in writing to the RFSO contact person by the question deadline noted in Bonfire.
TIP #2
Avoid using hyperlinks within your proposal document as opening them may increase the risk of potential viruses. It is clearly stated in the RFSO that these will not be looked at or evaluated.
Avoid using hyperlinks within your proposal document as opening them may increase the risk of potential viruses. It is clearly stated in the RFSO that these will not be looked at or evaluated.
TIP #3
Do not assume that because your Company has an existing contract with Kinetic GPO the requested information does not need to be provided. The evaluations are based strictly on the information provided in the response and not on any previous history or knowledge that Kinetic may have of your Company.
Do not assume that because your Company has an existing contract with Kinetic GPO the requested information does not need to be provided. The evaluations are based strictly on the information provided in the response and not on any previous history or knowledge that Kinetic may have of your Company.
TIP #4
Responses to be submitted ON TIME.
Only Proposals received on or before the Submission Deadline set out in the RFSO Timetable will be evaluated.
Respondents are cautioned that the timing of their Proposal submission is based on when the Proposal is received, not when the Proposal is submitted by a Respondent. Loading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Respondents are advised to allocate sufficient time to upload documents and finalize their submissions prior to the Submission Deadline.
Responses to be submitted ON TIME.
Only Proposals received on or before the Submission Deadline set out in the RFSO Timetable will be evaluated.
Respondents are cautioned that the timing of their Proposal submission is based on when the Proposal is received, not when the Proposal is submitted by a Respondent. Loading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Respondents are advised to allocate sufficient time to upload documents and finalize their submissions prior to the Submission Deadline.
TIP #5
Ensure all listed mandatory requirements are submitted including Exhibit E Market Basket. Although this is a non-binding process, failure to submit pricing in Exhibit E will result in an automatic rejection.
Ensure all listed mandatory requirements are submitted including Exhibit E Market Basket. Although this is a non-binding process, failure to submit pricing in Exhibit E will result in an automatic rejection.
TIP #6
Specifically list previous public sector agency and GPO experience. To provide a general statement such as “we have worked for many municipalities and school boards” without being specific will not be considered in the evaluation or scored.
Specifically list previous public sector agency and GPO experience. To provide a general statement such as “we have worked for many municipalities and school boards” without being specific will not be considered in the evaluation or scored.
TIP #7
Thoroughly review Exhibit C and the questions being asked. In some cases, there are several questions in each section which are each allocated specific points. Failure to respond to all aspects of each question will result in lost points.
A recommended structure is to respond to the questions in the order that they are outlined in Exhibit C.
Thoroughly review Exhibit C and the questions being asked. In some cases, there are several questions in each section which are each allocated specific points. Failure to respond to all aspects of each question will result in lost points.
A recommended structure is to respond to the questions in the order that they are outlined in Exhibit C.
TIP #8
When responding to an RFSO the amount of information you provide is not limited. Keeping your response succinct will help ensure you provide what is required.
When responding to an RFSO the amount of information you provide is not limited. Keeping your response succinct will help ensure you provide what is required.
TIP #9
Be sure that those in your organization are clear on who will be submitting the response. Two responses from the same firm will not be considered and may result in a bid rejection.
Be sure that those in your organization are clear on who will be submitting the response. Two responses from the same firm will not be considered and may result in a bid rejection.
TIP #10
Take advantage of the debrief opportunity offered. Just because your Company was successful at one RFSO does not mean they will be for the next one. Take the time to find out where improvements can be made.
Take advantage of the debrief opportunity offered. Just because your Company was successful at one RFSO does not mean they will be for the next one. Take the time to find out where improvements can be made.
TIP #11
Ensure that you have spoken to your references to confirm that the individual and contact detail is correct, and that they are aware they are being named, prior to listing them in the RFSO.
Ensure that you have spoken to your references to confirm that the individual and contact detail is correct, and that they are aware they are being named, prior to listing them in the RFSO.
To review Kinetic GPO's contracting processes, policies and procedures, please visit our Contracting Process page by clicking the button below.
Interested in Working With Us?
In order for a supplier to be a part of Kinetic GPO, the supplier needs to respond and be awarded a contract through a competitive solicitation process conducted on behalf of our members.
Since each contract in the Kinetic GPO portfolio is competitively solicited and publicly awarded in a fair, open, transparent, and competitive manner, there is no supplier signup procedure that allows participation in Kinetic GPO.
If you are interested in learning more about becoming a supplier, please contact us at [email protected].
Since each contract in the Kinetic GPO portfolio is competitively solicited and publicly awarded in a fair, open, transparent, and competitive manner, there is no supplier signup procedure that allows participation in Kinetic GPO.
If you are interested in learning more about becoming a supplier, please contact us at [email protected].